Best Project Management Notebook: 11 Top Picks

In the digital age, the significance of a well-structured physical project management notebook can often be overlooked.

The right project management notebook not only serves as a repository of your ideas but can also be a powerful tool for enhancing productivity, fostering creativity, and managing complex projects.

One invaluable tip when using a project management notebook is to establish a consistent method of tracking your tasks and milestones.

Now, let’s explore 11 of the best physical project management notebooks available in the market that will help you turn your project goals into reality.

What is the Best Project Management Notebook?

1. Your Lifestyle Business 90 Day Goal Setting Journal

This planner is designed with the entrepreneur or the small business owner in mind. Regardless of where you currently stand on your entrepreneurial journey, having a clear, structured plan can help to keep you focused, driven, and organized. It’s about creating a roadmap that aligns with your entrepreneurial spirit and personal goals.

Here’s what you’ll find in our 90-Day Planner:

• The TAG System for Goal Setting: This system allows you to set goals at three different levels – from your biggest dream (the BHAG or Big Hairy Audacious Goal) down to more manageable yet challenging objectives (HAGs and AGs). The idea is to help you dream big but also keep your goals within reach.
• Daily Action Pages: Each day brings a new opportunity to move closer to your goals. With the daily planning pages, you can prioritize tasks that align with your top three goals, develop good habits, and manage your time effectively.
• Reflective Pages for Weekly, Monthly, and Quarterly Review: These pages are a place for you to pause and take stock of your journey. By reviewing your progress regularly, you can celebrate your wins, learn from your challenges, and adjust your plans as necessary.
• Vision and Bucket List Pages: Envisioning your ideal lifestyle and creating a bucket list are powerful exercises. They remind you of your ‘why’ and help you stay motivated and aligned with your true desires.
• Lay-Flat Binding: The planner also includes user-friendly lay-flat binding that ensures a smooth, seamless experience. Writing in the planner becomes a joy, not a chore.
• Free Printable Journal Extras: To provide you with more value, we also offer a collection of helpful freebies. These include guides for goal setting and identifying your values, a planner for your perfect day, a budget planner, a habit tracker, and a printable 13-week action planner.

So, if you’re an entrepreneur or aspire to become one, this 90-Day Goal Setting Planner is a tool worth considering. It helps bring structure to your ambition and puts you firmly in the driver’s seat of your own life and business. It’s not just about reaching your goals; it’s about enjoying the journey along the way.

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10 More Project Management Notebook Options

2. Gold Fibre 2022 Project Planner by Ampad

• Perfect Size: The project management notebook and planner measures 9-1/2″ x 7-1/4″, providing ample space for all your planning needs.
• Assorted Sophisticated Covers: The covers come in an assortment of tasteful colors, including Navy, Gray, and Maroon, adding an elegant touch to your planning experience.
• Planner Ruled Layout: The notebook features a planner ruled layout, providing structured guidance for organized note-taking.
• Gold Fibre Series Designer Planner: This project management notebook and planner is part of the designer Gold Fibre series, consisting of 84 pages, catering to extensive planning requirements.
• Package of Three Notebooks: Each pack contains three notebooks, which could be any combination of the three offered colors: Navy, Gray, or Maroon. Please note that your order may include three notebooks of the same color.

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3. Project Diary by BookFactory

• Excellent Business Addition with the BookFactory Project Diary: This project management notebook is an invaluable asset for businesses of all sizes, enabling comprehensive tracking of projects from initiation to completion.
• Detailed Project Pages: Each project is accorded 2 pages, providing ample space to outline critical aspects such as the concept, purpose, timeline, budget, and other essential information, thereby ensuring thorough project management.
• Quality Construction & Design: With a Wire-O cover and 100 pages, the diary is durable and robust. Its dimensions of 8.5″ x 11″ allow for a comfortable and spacious writing experience.
• Proudly Made in the USA: The BookFactory Project Diary is a product of American craftsmanship, produced with pride in Ohio by a veteran-owned business, reinforcing its quality and dependability.

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4. Project Planner Notebook by DesignWorks Ink

• Distinctive Features of the FLEX Project Planner Notebook: The project management notebook and planner stands out with three types of page styles – 96 lined with day & month headers, 96 dot grid, and 96 blank pages for sketching. It incorporates useful informational pages, including a world map, time zones, equivalents, important dates, and more.
• Elegant and Flexible Cover: The project management notebook’s cover combines flexibility with style, featuring a cloth spine and gold foil stamped accents. Measuring 7.5 x 10-inches, it encases 288 pages of acid-free, high-quality paper and includes three ribbon markers for easy referencing.
• Flat-Opening, Hand-Sewn Binding: The hand-sewn binding ensures the project management notebook opens flat, allowing seamless writing or drawing without compromising the spine’s integrity.
• Soy-Based Ink Printing: The planner embraces eco-friendliness by employing soy-based ink – a sustainable alternative that delivers deep, bright colors and simplifies recycling. Standard Issue Supplies, established in 2015, aims to provide the essential gear for daily use.
• Designworks INK: As a Nashville-based design studio, Designworks INK creates innovative products tailored for note-writers, letter-writers, and storytellers, as well as those who appreciate excellent design, attention to detail, and exceptional quality.

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5. Vegan Leather Project Book by Fringe Studio

• Compact and Handy Dimensions: Measuring 7″ x 8.375″, the planner is perfectly sized for portability while providing ample space for detailed planning and recording.
• Vegan Leather Cover with Twin-Ring Binding: The planner is beautifully enveloped in a vegan leather cover, bound with a semi-concealed twin-ring spiral. This design not only enhances the aesthetics but also ensures longevity and easy page-turning.
• Gilded Edges and Prompted Interior Pages: The planner offers a luxurious appeal with its gilded page edges. Its interior comprises prompted pages to facilitate structured and organized journaling or note-taking.
• Generous Page Count: With 160 pages, the planner provides plenty of space for in-depth planning, journaling, sketching, or any other creative and productive use you can imagine.
• Secure Elastic Closure & Foil Stamping: The planner includes an elastic closure to keep your pages neat and secure, while the elegant foil stamping on the cover adds an extra touch of class and sophistication.

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6. Meeting Notebook for Work with Action Items by FLYING EAGLE

• Simplified Meeting Notebook Design: Adhering to the belief that “No design is the best design,” this meeting notes-taking notebook uses a minimalist design approach, yielding a clear, attractive meeting planner. Its unassuming logo, “Enjoy your moment,” conveys heartfelt well-wishes for your working hours.
• Efficiently Structured Inside Pages: With dedicated spaces for dates, notes, or meeting names, this notebook facilitates quick jottings and efficient planning. By organizing your work and life on paper, it enables efficient execution and productive time management.
• Superior Quality for Long-term Use: Thanks to a sturdy spiral binding and high-quality 100gsm paper, this meeting journal promises longevity and a consistently smooth writing experience.
• Ideal for Gifts and Daily Use: The meeting notebook is versatile enough for daily usage in office settings. It also makes a thoughtful gift for family, friends, or colleagues, adding value to their work-life organization.
• Satisfaction Guarantee: Flying Eagle prides itself on being a responsible enterprise, offering this meeting organizer with complete confidence.

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7. Meeting Notebook for Work with Action Items by Regolden-Book

• Exemplary Meeting Planner: The Regolden Book meeting notebook serves as an exceptional tool explicitly designed for meeting planning, note-taking, and tracking project actions. It streamlines your work life, ensuring that you approach each meeting well-prepared, thereby enhancing daily productivity and effectiveness.
• Stay Organized with a Professional Design Layout: Every meeting is logged on a dedicated spread, recording date, location, objective, and attendees. Additionally, it enables planning of meeting notes and listing action items. With a professional table of contents, you can index objective sections and add page numbers for easy access to any meeting notes. This meeting notebook is an optimal choice for meetings and daily use.
• Constructed for Durability: The meeting notebook boasts a leather cover with an attached inner pocket and pen loop. Its 160 pages of 100gsm premium acid-free paper provide a smooth writing experience, free from ink bleed-through. The twin-wire spiral binding facilitates smooth page turning, ensuring the planner’s longevity, thus offering a superior writing experience.
• Ideal Size for Versatility: Standard A5 size dimensions – 8.5×5.5 inches – make this meeting planner conveniently portable while offering ample writing space. This notebook, designed with action items in mind, withstands daily meeting notes usage with ease.

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8. TRU RED Project Planner Notebook by Staples

• Efficient Task Organization: This TRU RED medium black project management notebook and planner is the perfect tool for managing tasks, recording target deadlines, and creating lists of actionable items.
• Smooth Page Turns with Double-Coil Binding: The project management notebook features a double-coil binding system, facilitating effortless page turns and withstanding frequent handling.
• Ample Space with Premium Heavyweight Paper: With 80 sheets of premium heavyweight paper, this TRU RED medium black project planner notebook offers abundant room to document your work progress, proving to be an invaluable asset in project management.

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9. Meeting Notebook for Work with Action Items by Heveboik

• The Ultimate Meeting Notebook: This superior meeting notebook is perfect for planning meetings, taking notes, and tracking project actions. It streamlines work life and promotes organization during meetings, facilitating efficient work management and successful goal achievement.
• Unique Professional Layout for Meetings: The personal project management notebook and meeting planner boasts a unique design, featuring personal information, contacts, and important dates pages, as well as a 2-page spread that can be initiated at any time. With sections for meeting location, topic, objectives, and attendees, it allows for meticulous meeting notes and action item lists. The inclusion of 8 pages for notes makes it a perfect organizing tool for meetings and business projects.
• Superior Quality Materials: With 80 sheets or 160 pages, this meeting notebook utilizes high-quality 100gsm pure white paper. This ensures confident use of most pens, pencils, and markers without ghosting and bleed-through. It features a sturdy and flexible PP cover to protect the inner pages, robust and lay-flat twin-wire binding, an inner pocket for storing loose items like tickets or cards, and an elastic closure to secure your meeting planner.
• Convenient Large Size: Measuring 8.5″ x 11″, this meeting notebook offers ample writing room to help manage your projects and organize your agenda. Yet, it remains small enough to easily fit in your bag or purse.
• Ideal For Various Applications: The flexible structure of this meeting notebook allows you to keep track of tasks, projects, and work effectively. It serves as an ideal organizer or academic agenda for school or work. It also makes an excellent gift for family members, colleagues, relatives, or friends.

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10. Daily To Dos by Bright Day Calendars

• Maintain Order with Style: Fulfill your organizational needs with this exciting selection of personal project management notebooks and planners. This high-performance, non-dated agenda bullet journal facilitates the listing of daily tasks, chores, and errands, assisting you in checking off your to-do list with ease.
• Prioritized Daily Tasks: The project management notebook highlights daily tasks in a convenient order, promoting prioritization and completion as you progress through the day. The “times to remember” box aids in tracking important calls, meetings, or drop-offs. Other notable features include a backside cover pocket, Habit Tracker pages, and an “I am grateful for” section for daily inspiration.
• Incorporated Fitness Section: This project management notebook also doubles as a diet and fitness journal to outline your daily physical activity, acknowledging that finding workout time can be a challenge. Stay on top of your hydration with the H2O tracker integrated into the planner.
• Meal and Snack Planning: This 140-page day project management notebook and planner assists in planning out meals, aiding you in staying on track with your meal plans. You’ll find your days becoming more productive with the help of this well-structured to-do list notepad.

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11. Project Planner Notebook by McDowell

• Efficient Home Office Operation: The Working-from-Home Planner is an invaluable tool for maintaining an efficient home office, equipped with project planners, hour trackers, meeting notes, and quick week and month overviews.
• Generous Page Count: This Planner incorporates a hefty 400 pages, ensuring ample space for all your planning needs.
• Versatile Planning Features: The project management notebook and planner encompasses Monthly & Weekly Planners, Project Overviews, Upcoming Projects, Projects in Progress, and Project Outlines.
• Personal and Professional Development: It includes sections for Skills to Learn, Deductible Expenses, Daily Routine and Work Schedules, a Working Hours Tracker, and a Meeting Notes section.
• Resourceful Logs and Lists: It features a Conference Log, a ‘Tools I Use’ section, a Sick Day & Vacation Log, Office Supplies inventory, and Contact Lists.
• Additional Miscellaneous Components: From Desk Sketches, Focus Playlists, and Login Details to Home Office Plans, Weekly Meal Planners, and To-Do Lists, this planner has you covered.
• Customizable Dates: The option to handwrite your own dates allows the planner to be used in any month of any year, offering flexibility to start whenever you like.
• Quality Paper for Pleasant Use: The project management notebook and planner is printed on high-quality paper, ensuring a smooth and enjoyable writing experience.
• Lightweight and Portable: Despite its extensive features, the planner is lightweight and easy to carry around.
• Origin: Proudly made in the UK, this project management notebook and planner meets high standards of craftsmanship and quality.

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Best Project Management Notebook – Summary

Having a robust, physical project management notebook at your disposal can be a game-changer in managing tasks, tracking progress, and achieving project goals. 

The key to the effectiveness of a project management notebook includes understanding your own workflow to choose the best fit, committing to a consistent tracking method for clarity, and using your notebook to not just list tasks but also to document your project journey for future reference and continuous improvement.

If you’re keen on diving deeper into goal-oriented project management, consider exploring the Your Lifestyle Business 90 Day Goal Journal. This journal is designed with a 90-day goal framework, enabling you to break down your big projects into manageable tasks spread over three months.

Remember, your ideal project management notebook helps you focus on a systematic approach to help achieve your project milestones and goals.

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Best Project Management Notebook – FAQs

What is a project management notebook?

A project notebook is a physical or digital tool used to organize, track, and document all aspects of a project. It can include plans, schedules, deadlines, goals, task lists, notes, diagrams, and reflections related to a project.

Why is a project management notebook important?

A project notebook is important because it provides a structured framework for managing projects. It helps keep track of tasks, deadlines, and goals, ensuring everything is in one centralized location. It can also serve as a historical document for the project, providing insights for future similar tasks or projects.

What is project management in journal?

Project management in a journal involves using a notebook or journal to manage, track, and control various aspects of a project. It typically involves methods such as task lists, Gantt charts, or bullet journaling to visually represent the project’s progress and status.

What is the difference between a project manager and a project planner?

A project manager is responsible for the overall success of the project, including planning, executing, and closing projects. They handle resource allocation, risk management, quality assurance, and communication among stakeholders. A project planner, on the other hand, is more focused on the planning stage. They create detailed schedules, set deadlines, and determine resource needs. While a project manager oversees the entire project life cycle, a project planner is more concerned with the project’s initial phases.

How can a project notebook improve my productivity?

A project notebook improves productivity by providing a clear view of tasks, deadlines, and goals. It allows for better time management, helps identify potential bottlenecks or delays in the project, and facilitates smoother communication among team members.

What should I look for in a project management notebook?

When looking for a project management notebook, consider factors like layout (whether it suits your project tracking method), quality of paper (if you prefer physical notebooks), durability, size, and any additional features like pockets for storing loose notes or an elastic closure.

How can I use a digital project management notebook effectively?

Using a digital project management notebook effectively requires regular updates, using features like shared notebooks for team projects, integrating with other project management apps if available, and using tags or digital highlighting tools to organize information.

Are there any specific methodologies to follow in a project management notebook?

While there are no hard and fast rules, methodologies like the Bullet Journal method or the Getting Things Done (GTD) method can be adapted for use in a project management notebook. The key is to choose a system that suits your personal style and the nature of the project.

Can a project management notebook be used by a team?

Yes, a project management notebook, especially digital ones, can be shared with a team. It can serve as a central location for all project-related information, ensuring everyone is on the same page. Physical notebooks, while more challenging to share, can still be used in team settings for meetings, brainstorming sessions, and progress updates.

How do I transition from a traditional to-do list to a project management notebook?

Transitioning to a project management notebook involves a shift in thinking from isolated tasks to a more holistic view of your projects. Start by identifying your projects and breaking them down into manageable tasks. Next, record these in your notebook along with any relevant deadlines, goals, and notes. Over time, adjust your system to suit your needs and the nature of your projects.